Reserve Space at City Hall

Do you want to host a meeting or event at City Hall?

Governmental entities, 501(c)(3) non-profit organizations and non-commercial, community-based groups are invited to apply and reserve space. 


Step 1.Check your eligibility 

To reserve space at City Hall, you must be: 

  • a governmental agency
  • a 501(c)(3) nonprofit organization
  • or a non-commercial, community-based group

You cannot reserve space for: 

  • Fundraisers
  • Political events
  • Private social gatherings not open to the public
  • Profit-generating events involving the exchange of funds, goods and services
  • Gatherings with alcoholic beverages without approval from the City of Orlando

Step 2.Understand the rules

  • Can be held between 8 a.m. and 10 p.m. Monday through Friday.
  • City employees or other official governmental representatives may reserve space upon availability.
  • 501(c)(3) non-profit organizations and non-commercial, community based groups, can reserve meeting space once every six months.
  • All non-city employees attending a meeting must first check in at the security guard’s desk in the City Hall Rotunda.


  • Can be held between 5 and 10 p.m. Monday through Friday or 8 a.m. to 10 p.m. Saturday and Sunday.
  • Can be held in the City Hall Rotunda or City Commons Plaza only.
  • Events held during normal business hours must be for city business only.
  • 501(c) (3) non-profit organizations and non-commercial, community based groups, may reserve event space once every calendar year.

Step 3.Choose a location

Public meeting space is available in five areas of City Hall with varying maximum capacities.

  • City Commons Plaza: 1,000 attendees
  • City Hall First Floor Rotunda: 80 seated attendees; 200 standing
  • City Council Chambers: 183 seated attendees (This space is reserved for governmental entities and officials unless approved in advance by City Council)
  • Sustainability Conference Room: 45 attendees
  • Veteran’s Conference Room: 45 attendees

Step 4.Submit your request online

Request to Reserve Space

Step 5.We'll review your request

We will email you within one business day to confirm your requested date. If the space is available, we will also email you a reservation application to officially reserve the space. Depending on the logistics of your event, you may also need to provide:  

  • Hold Harmless/Copyright Agreement
  • Proof of Insurance ($500,000 bodily injury, $100,000 property)
  • A liquor license for you, your caterer and/or bartender
  • Proof of liquor liability insurance
  • Special events permits for rallies, tents, loudspeakers, etc.

Step 6.Meet with us

We will schedule a time for you to visit the requested space and meet with our event staff. 

Step 7.Make a payment

For meetings and events with 50 or more attendees, you are required to pay a $60 per hour security fee and a $35 per day custodial fee. We will send you an invoice and you may pay in-person or by mail.

We accept checks or money orders if more than 14 days prior to the event. They must be made payable to: City of Orlando.

After that, you must pay by cash, debit or credit card. 

Step 8.Host your event or meeting

We'll have the space ready for your event or meeting. 

General Rules and Information

  • The organizer must provide easels, flip charts, blackboards and other audio/visual equipment (TV/VCR, slide projector, sound system, podium with microphone, laptop, cassette or CD players).
  • No message center is available.
  • The organizer must make all necessary copies before arriving. Photocopies can be made by the Copy Center on the second floor of City Hall during normal business hours. Prepayment at the Cashier’s Office on the first floor is required.
  • The space must be cleaned and returned to its original setup after each meeting.

Events/Functions held in Plaza or Rotunda

  • All necessary permits must be obtained by the group and submitted to us no later than 10 days prior to the event. 
  • Events on the City Plaza of more than 100 attendees require an 18A Special Events Permit that must be submitted at least 60 days prior to the event and approved by City Council.
  • You cannot erect signs, signposts or other advertising devices in City Plaza.
  • No balloons may be used in the Rotunda. Failure to comply may result in a false alarm fee by OFD.
  • You must get permission in advance to use decorations exceeding 8-feet in height.
  • There are no kitchen facilities or storage areas available.
  • Objects may not be put in City Hall’s Plaza Fountain or in any landscaped area.
  • Fireworks and pyrotechnics are not allowed.

* Exceptions to these guidelines may be made only by the Mayor or designee.