Reserve Space at City Hall

Do you want to host a meeting or event at City Hall?

Governmental entities, 501(c)(3) non-profit organizations and non-commercial, community-based groups are invited to apply and reserve space. 

Online

Check your eligibility 

To reserve space at City Hall, the event or meeting must be hosted by: 

  • A governmental group
  • 501(c)(3) non-profit organization
  • or non-commercial, community-based group.

Space at City Hall cannot be reserved for: 

  • Fundraising events
  • Political events
  • Private social gatherings not open to the public
  • Profit-generating events involving the exchange of funds, goods and services
  • Gatherings with alcoholic beverages without approval from the City of Orlando

Use of facilities

Capacity:
  • City Hall First Floor Rotunda: 80 seated attendees max. capacity; 200 standing attendees max. capacity
  • City Commons Plaza: 1,000 attendees
  • Council Chambers: 192 max. capacity (for governmental entities/officials unless approved in advance by City Council)
  • Sustainability Conference Room: 47 max. capacity
  • Veteran’s Conference Room: 47 max. capacity
Meetings:
  • Meetings can be held Monday through Friday, 8 a.m. to 10 p.m.
  • City employees or employees of another governmental agency, acting in their official capacity, may reserve space upon availability.
  • 501(c)(3) non-profit organizations and non-commercial, community based groups, can reserve meeting space once every six months.
  • All non-city employees attending a meeting must first check in at the security guard’s desk in the City Hall Rotunda.

Events:

City employees or employees of another governmental agency, acting in their official capacity, 501(c)(3) non-profit organizations and non-commercial, community based groups, may reserve event space:

  • Events can be held Monday through Friday, 5 p.m. to 10 p.m. and Saturday through Sunday, 8 a.m. to 10 p.m.
  • Events can be held in the City Hall Rotunda or City Commons Plaza only, upon availability.
  • Events held during normal business hours must be for city business only.
  • 501(c) (3) non-profit organizations and non-commercial, community based groups, may reserve event space once every calendar year.

Check availability

View the current weekly schedule of meetings and events at City Hall to determine if space is available.

View Calendar

Gather your information

We will need the following information to process and approve your request: 

  • Your preferred event time and date
  • Your contact information
  • Expected number of attendees
  • Whether or not you will serve alcoholic beverages

We'll review your request

After completing and submitting all required forms, we'll review your request. If additional forms are needed, we'll notify you via your preferred contact method. We will also let you know if your requested space is available.

Additional forms may be required, including:

  • Hold Harmless/Copyright Agreement(PDF, 152KB)
  • Proof of Insurance ($500,000 bodily injury, $100,000 property)
    If you don't have insurance, you can purchase a policy from www.onebeaconentertainment.com. Use the ID Code 0368-005 for use in the Rotunda.
  • If serving alcohol:
    • Liquor license for you or your caterer, as well as for your bartender
    • Proof of liquor liability insurance
  • Permits for tents, loudspeakers, music and commercial filming
  • Parks and Outdoor Public Assemblies Permit (18A) 

Make a payment

For meetings and events with 50 or more attendees, you are required to pay a $60 per hour security and a $35 per hour custodial fees. We will send you an electronic invoice and a payment form. Payment is due immediately upon approval of your reservation. 

To pay in-person: 

City of Orlando City Clerk's Office
400 South Orange Avenue, 2nd Floor
Orlando, FL 32802-4990

We accept cash, debit and credit cards. Make checks and money orders payable to: City of Orlando

To pay by mail: 

Attach appropriate postage and address your envelope to:

City of Orlando City Clerk's Office
400 South Orange Avenue
P.O. Box 4990
Orlando, FL 32802-4990

Make checks and money orders payable to: City of Orlando

Host your event or meeting

We'll have the space ready for your event or meeting. 

General Meeting Rules and Information

  • The meeting organizer is responsible for providing easels, flip charts, blackboards, and other audio/visual equipment (TV/VCR, slide projector, sound system, podium with microphone, laptop, cassette or CD players).
  • No message center is available.
  • The meeting organizer shall make all necessary copies before arriving. When necessary, photocopies can be made by the Copy Center on the second floor during normal business hours. Pre-payment at the Cashier’s Office on the first floor is required.
  • The City requires that the room is returned to its original setup and all of its papers and equipment are removed following each meeting.


Events/Functions held in Plaza or Rotunda

• City of Orlando insurance requirements must be met ($500,000 bodily injury, $100,000 property). A copy of the Certificate of Insurance must be submitted with the City Hall Use Application; or, insurance may be purchased through a policy the City of Orlando has available.
• All necessary permits (including use of alcoholic beverages, tents, loudspeakers, music, and commercial filming) must be obtained by the group and copies submitted for inclusion with the City Hall Use Application no later than 48 hours prior to the event. 
• Events on the City Plaza of more than 100 attendees require a Parks and Outdoor Public Assemblies permit (18A). An application for the permit must be filed with the Orlando Police Department 60 days prior to the event.
• Pursuant to Sec. 43.70 of the City Code, no sign, signpost or other advertising device of like nature shall be erected upon the City Plaza.
• Non-governmental groups are limited to one function use per calendar year.
• No balloons may be used in the City Hall Rotunda. Failure to comply may result in a false alarm fee by OFD.
• Use of decorations exceeding 8’ in height (including balloons of any type) must be pre-arranged.
• No kitchen facilities or storage areas are available.
• Objects may not be put in City Hall’s Plaza Fountain or in any landscaped area.
• Fireworks and pyrotechnics are not allowed.
• The user is responsible for providing easels, flipcharts, blackboards, and other audio/visual equipment (TV/VCR, slide projector, sound system, podium with microphone, laptop, cassette or CD players).

*Exceptions to these guidelines may be made only by the Mayor or designee.