Do you want to host a meeting or event at City Hall?
Governmental entities, 501(c)(3) non-profit organizations and non-commercial, community-based groups are invited to apply and reserve space.
General Meeting Rules and Information
- The meeting organizer is responsible for providing easels, flip charts, blackboards, and other audio/visual equipment (TV/VCR, slide projector, sound system, podium with microphone, laptop, cassette or CD players).
- No message center is available.
- The meeting organizer shall make all necessary copies before arriving. When necessary, photocopies can be made by the Copy Center on the second floor during normal business hours. Pre-payment at the Cashier’s Office on the first floor is required.
- The City requires that the room is returned to its original setup and all of its papers and equipment are removed following each meeting.
Events/Functions held in Plaza or Rotunda
• City of Orlando insurance requirements must be met ($500,000 bodily injury, $100,000 property). A copy of the Certificate of Insurance must be submitted with the City Hall Use Application; or, insurance may be purchased through a policy the City of Orlando has available.
• All necessary permits (including use of alcoholic beverages, tents, loudspeakers, music, and commercial filming) must be obtained by the group and copies submitted for inclusion with the City Hall Use Application no later than 48 hours prior to the event.
• Events on the City Plaza of more than 100 attendees require a Parks and Outdoor Public Assemblies permit (18A). An application for the permit must be filed with the Orlando Police Department 60 days prior to the event.
• Pursuant to Sec. 43.70 of the City Code, no sign, signpost or other advertising device of like nature shall be erected upon the City Plaza.
• Non-governmental groups are limited to one function use per calendar year.
• No balloons may be used in the City Hall Rotunda. Failure to comply may result in a false alarm fee by OFD.
• Use of decorations exceeding 8’ in height (including balloons of any type) must be pre-arranged.
• No kitchen facilities or storage areas are available.
• Objects may not be put in City Hall’s Plaza Fountain or in any landscaped area.
• Fireworks and pyrotechnics are not allowed.
• The user is responsible for providing easels, flipcharts, blackboards, and other audio/visual equipment (TV/VCR, slide projector, sound system, podium with microphone, laptop, cassette or CD players).
*Exceptions to these guidelines may be made only by the Mayor or designee.